Minutes of the Ordinary Meeting of the Penrice Community Council held
on Wednesday 14^th December 2011

at the Oxwich and Penrice Community Hall at 7.30pm

Members Present:                    Councillor G Roberts (Chair)

Councillor M Williams

Councillor A Glass

Councillor  A Lewis

Councillor J Bowen

Three members of the public were also present.                                                                                             Action

94/11                            Apologies for Absence.

Cllrs T Methuen-Campbell, M Barnett, R Lewis and B Richards.

95/11                            Declarations of Interest

None

96/11                            To confirm the minutes of the Meeting held  9^th November  2011.

Amendment:

Item 87/11   A   amend to read 600mm.

Item 79/11  Apologies for absence….add that all apologies for absence have to be made in writing.

With the above amendments Cllr A Glass proposed that the minutes were a true and accurate record of events, seconded Cllr M Williams, carried unanimously.

97/11                            Matters Arising from the Minutes.

Item 80/11  

The Chair Reported:  that the Co-Responder Service was to be re-instated in Gower with immediate effect, which is extremely good news for the residents of Gower.  The letter advising of the details was read to the Council.

Item 83/11 sub item 76/11

Training on the Code of Conduct - Cllr Glass reported that CCS had confirmed that his attendance at a Training Session earlier in the year was acceptable, and he understood that Cllr R. Lewis was also exempt because he had received relevant training..

98/11                            Community Councils.

OVW – Minutes of meeting                                                                                Noted.

99/11                            Correspondence.

1              CCS Letter from Andrew Taylor to advise that all Members of the PCC needed to attend the Code of conduct training.   Discussed earlier in the meeting.

2    CCS   Castle Hill Cottage  - Planning Application no 2011/1193  had been approved.

3    Welsh Assembly Government   - Consultation on Local Government Bylaws (Wales) Bill      Noted.

4    CCS   Retention of the directional sign to Greenways Leisure Park at Oxwich Cross

Application no: 2011/1276    had been refused.

100/11                          Financial.

                                                                                    Chq no                                                 Amount                        

Clerk Salary and expenses                               Information protected under the Data Protection Act

SLCC                                                                483                                                       £83.00

Cllr M Williams proposed to pay, seconded Cllr J Bowen, carried unanimously.

Cash at bank 15^th November 12  is £7026.72.

Council considered the budget for the next Financial Year 2012-2013.

The Chair advised that the Clerk’s salary had not been increased last year so should now increase. He proposed that the Clerk salary be set at £4170. Decided unanimously.

Council considered the Section 137 grants that are currently paid to the local churches.  Following a discussion Council decided that the grants to be used for the upkeep of the fabric of the Churches.  To include this information in the letters that are sent along with the grants.

Each item was considered and set to include anticipated increases/decreases.

To ask Courtney Grove to advertise the Horton Fireworks Display in case residents of Oxwich wish to attend.  GR

Following the setting of the budget 2012 -2013 the Council decided to set the precept at the same amount as this financial year of £10,000.

Payments to be made to:                                                          Chq no                                     Amount

St Illtyds Church                                                                        487                                           300.00

St Andrews Church                                                        488                                           300.00

Horton Methodist Church                                                           484                                           300.00

Horton Village Hall                                                         485                                           300.00

Oxwich and Penrice Community Hall                               486                                           300.00

Horton children’s Christmas party                                               490                                             75.00

Oxwich children’s Christmas party                                              489                                             75.00

Cllr J Bowen proposed to pay, seconded Cllr A Lewis, carried unanimously.

101/11                                     Planning.

Application no:2010/1375    Mr and Mrs Griffiths     Emmanuel House, Horton

Proposed 4 new dwellings – amended plans.

Following discussion it was proposed that the Council object to this application.  A vote was taken four in favour.  Cllr A Lewis abstained from the vote. 

Council decided to object for the following reasons;

The plan for four houses on the plot was too dense a development in this AONB area. 

Concern was raised that the application had no elevation details of the proposed dwellings, so it was not possible to know the full impact the development would have on the surrounding properties amenities.

The proposed development was not in line with the UDP policy numbers EB9 and EB13.

102/11                          Land adjacent to Shore Cottage – Update.

J Ellis had drawn up a ‘boundary agreement document’ that had been signed by all parties and was also signed by the Chairman and the Clerk of the Council.  J Ellis will action the boundary agreement with the Land Registry.

J Ellis asked if once the agreement is actioned would this have to come back to the Council again.  Decided - no.

103/11                          Matters Outstanding.

Cllr J Bowen reported: the hill from the Towers down from Underhill would be re-surfaced by the CCS next year.

Cllr M Williams reported: that pot holes have to now be more than 40mm before they are deemed urgent for repair.

Cllr A Glass reported: The Broadband project update - There have been about 140 forms collected so far and when all collected these will go back to Welsh Assembly Government.

104/11                          Public Questions relating to the Agenda.

None

105/11                          The Date and Venue of the Next Meeting.

18^th January 2012  Horton Village Hall

Date_______________Chairman__________________________