Minutes of the Ordinary Meeting of the Penrice Community Council held

Minutes of the Ordinary Meeting of the Penrice Community Council held
on Wednesday 20^th July 2011

at the Oxwich and Penrice Community Hall at 7.30pm

Members Present: �� Councillor G Roberts (Chair)

Councillor B Richards

Councillor J Bowen

Councillor M Williams

Councillor A Glass

Councillor A Lewis

Councillor R Lewis

Councillor M Barnett

One member of the public were also present.�� Action

37/11 �� Apologies for Absence.

Cllr T Methuen-Campbell

38/11 �� Declarations of Interest

Cllr B Richards declared an interest in an item to be discussed under Planning relating To Bank Farm, Horton

due to being the owner.

Cllr R Lewis declared an interest in all the items to be discussed under Planning, due to being a member of the CCS Area 2 Planning Committee and would withdraw during this item.

Cllr A Lewis declared an interest in all items to be discussed under Planning relating to Bank Farm, Horton due to being a family friend of the owner.

39/11 �� To confirm the minutes of the Meeting held 15^th June 2011.

Amendment:

Spelling �Item 34/11 add j into the word project.

With the amendment, the minutes were a true and accurate record of events, proposed Cllr J Bowen, seconded Cllr M Williams, carried unanimously.

40/11 �� Matters Arising from the Minutes.

None.

41/11 �� Community Councils.

1�� CCS Notice of the Forum for Community Councils.�� Noted

2 Cllr J Bowen reported that the new Chief Executive of OVW had attended the Area Meeting and advised that

the elections are next May 2012.� Cllr Bowen would be representing OVW on the Gower AONB
Sustainable Fund Committee��

42/11 �� Correspondence.

��

1 Gower AONB Sustainable Development Grants Panel are looking for volunteers to join the panel.�� Noted

2 Gower Website � Notification that an additional �25 is requested from Community Councils due to the proposed transfer to a new ISP provider.� Cllr A Glass had notified that this is acceptable.� Unanimous.

3�� CCS Planning � Notification of decision Application no 2011/0794�� Approved��

�� Application no 2011/0319�� Refused.

4�� The Lord Mayor�s Garden Party� �10 per ticket Charity event� 6^th Aug 2011.�� Noted

42/11 �� Correspondence cont�..

5 CCS Notification of removal of footpaths in Penrice no 35 and 10.� Discussed at a previous meeting.� Council

�� decided that there was no additional comment to make.

6 RWE npower renewables � Details about a proposed off shore wind farm.� Notification of a public consultation. The number of turbines due to be installed would be between 417 and 188 and as yet is to be decided.

7 A complaint had been received from Margaret Atkinson regarding a footpath from Hangman�s Cross to Beggar�s Pit.� Along the path a step and the horizontals were broken and Ms Atkinson advised that these needed inspection. �Also along the footpath the style step had collapsed completely.

Cllr M Barnett also raised that he had received complaints regarding the gate located by Craig-y-Don.� The gate had been moved and now the gate opens onto a large hole.� The new location is too close to the access to the beach.� Also the steps from the Green to the beach have large nails and these have been partially covered by the sand making them very dangerous.� The public have driven another access to the beach and are taking the quickest way to the beach.� The fence is also now broken, who owns the fence?

Council decided to arrange a meeting with the CCS to discuss these problems.� Chris Dale the Rights of Way Officer and also Matthew Painter of the CCS.�� SC

8 Cllr J Bowen reported ; the styles at the end of Green Lane had been completed and the footpaths around Slade had been moved back and the new footpath is now really good and more importantly safe.� Council decided to send a thank you letter to Chris Dale.�� SC

9 The Chairman had been contacted by Mr Geoff Davies regarding the proposed closure of Swansea Coastguard.� If the proposal is upheld, sea safety in the area will be covered by the Milford Haven department and crew.� Councillors were asked to respond to the public consultation when it is received.� Council decided to make representations.

��

43/11 �� Financial.

��

The Clerk recommended that the Council consider appointing a Councillor/s who would have regular sight of the Council�s accounts.

Councillor J Bowen proposed that Cllr M Williams would be suitable to take this role, seconded Cllr R Lewis, carried unanimously.

Mr Adrian Novis had carried out the Annual Internal Audit of the Councils accounts for a cost of �50 and is happy to undertake this role on an annual basis.

Copies of the accounts were considered by Councillors and all the questions on the Annual Statement of Accounts, Section 2 were answered individually.� The Clerk and The Chairman signed the relevant sections of the Annual Return.

A cheque for �400 donation to St Illtyds Church had not been cashed and Council decided that it should be re-issued, Proposed Cllr A Glass, seconded Cllr J Bowen carried unanimously.

�� Chq no�� Amt

1�� Clerk salary and expenses�� 474�� Information protected under the Data Protection Act

2�� Clerk salary and expenses (August)�� 475�� Information protected under the Data Protection Act

Proposed to pay Cllr R Lewis, seconded Cllr A Glass, carried unanimously.

3�� Cllr J Bowen travelling expenses�� 473�� 52.00

4�� Mr A Novis� (internal audit)�� 472�� 50.00

Proposed to pay Cllr B Richards, seconded Cllr A Lewis carried unanimously.��

44/11 �� Planning.

Cllr R Lewis declared an interest due to being a member of the Area 2 Planning Committee CCS and withdrew from the meeting for the whole of Planning.

Cllr A Lewis declared an interest in items relating to Bank Farm due to being a family friend of the owner and withdrew from the meeting.

Cllr B Richards declared an interest in items relating to Bank Farm due to being the owner and withdrew from the meeting.

A�� Application no: 2011/0862�� The Caravan Club

�� Caravan rally 1^st � 10^th June 2012 approx 80 units

Council decided to advise the CCS of their normal comment.

B�� Application no: 2009/0830� Mr M Thomas� low level decking around a caravan situated at Greenways Leisure Park.

C�� Application no: 2009/0918� Mr J Hall�� low level decking around a caravan situated at Greenways Leisure Park.

D�� Application no: 2009/0837� Ms A Phillips ��low level decking around a caravan situated at Greenways Leisure Park.

E�� Application no: 2009/0841� Mrs V A Anslow� low level decking around a caravan situated at Greenways Leisure Park.

F�� Application no: 2009/0786� Mr P Smithers� low level decking around a caravan situated at Greenways Leisure Park.

Council decided that there was no comment on all of the decking proposals.

45/11�� Land Adjacent to Shore Cottage Update.

The Solicitor had added a clause to the contract of sale� �in the single occupation of one family� which �Ms J Ellis was not happy to accept.� Council thought that this was too restrictive and resolved to advise the Solicitor to remove this clause.

46/11�� Code of Conduct Training

Decided ; 7^th November 2011 at 5pm.

47/11�� Matters Outstanding.

Cllr M Barnett had received contact from the CCS regarding the sycamore trees around Horton Green.� Resolved that Cllr M Barnett would reply and discuss the matter further with the CCS.

48/11�� Public Questions relating to the agenda.� (limited to 10 minutes)

J Ellis gave a verbal update on the Broadband project.� Council thanked J Ellis and others involved in this project for all their hard work in progressing this.

49/11�� Date and venue of next meeting.

21st September 2011 at Horton Village Hall.

Date__________________� Chairman______________________