Minutes of the Annual Meeting of The Penrice Community Council

held on

Wednesday 18th May 2011 at Oxwich and Penrice Community Hall

at 7pm

 

Members Present:                                                                                                   Cllr G Roberts (Chairman)

                     Cllr A Glass

                     Cllr M Barnett

                     Cllr M Williams

 

One member of the public was also present.

 

1/11      Apologies for Absence.

 

Cllr R Lewis due to his Mayoral Duties, Cllr J Bowen and Cllr T Methuen-Campbell.

 

 

2/11      Election of Chairman.

 

Cllr G Roberts proposed that Cllr A Glass took the Chair for this part of the meeting due to the absence of the Vice-Chairman, seconded Cllr M Barnett, carried unanimously.

 

Cllr A Glass took the Chair.

 

Cllr M Barnett proposed that G Roberts take the Office of Chairman for the year 2011-2012, seconded Cllr M Williams.

 

A short discussion on whether a Chairman should remain in the position for any length of time followed and it was pointed out that the Council had previously agreed that it was good for the Council to change the Chairman every two years.

 

Council all agreed that Cllr G Roberts had been an excellent Chairman.  

 

Cllr A Glass nominated Cllr M Barnett for the position.

Cllr M Barnett thought that Cllr G Roberts had done an excellent job in the position as Chairman and should continue in the position.

 

Alternative candidates for the position were considered.  Following the discussion Council decided that Cllr G Roberts to remain as Chairman for the following year.

 

Cllr G Roberts at this point took the Chair.

 

3/11      To receive the Chairman’s Declaration of Acceptance of Office.

 

Cllr G Roberts signed the Declaration of Acceptance of Office, which was also signed by the Proper Officer.

 

 

4/11      Election of Vice Chairman

 

Council commended Cllr J Bowen on her work for and on behalf of the Council over the last year through some difficult times. 

 

Cllr G Roberts nominated Cllr M Williams, seconded Cllr M Barnett, carried unanimously.

 

Cllr M Williams signed the Declaration of Acceptance of Office and this was also signed by the Proper Officer.

 

5/11      To appoint statutory or standing committees

 

Council decided to appoint as required.

 

 

 

6/11      To appoint representatives for:-

 

a.             One Voice Wales

 

Council decided  that Cllr J Bowen to continue in the position as representative for OVW, Unanimous

 

b.            The Gower Website

 

Council decided that Cllr A Glass to continue in the position as representative of the Gower Website Committee. Unanimous.

 

7/11      Add/Amend Standing Orders.

 

Resolved: Standing Orders to remain unaltered at this time.

 

8/11      To set the dates and times of ordinary meetings of the Council for      2011 - 2012.

 

Council decided that the meetings would still be held every third Wednesday of the month, with the exception of the December meeting which would be held on 14th December 2011.  Clerk to circulate dates again.   SC

                                               

 

9/11      To make annual payments.

 

Zurich Insurance renewal quote £  337.81  and also the same quotation had been obtained from AON Insurance.  This was reduced from the previous year. 

 

Cllr A Glass proposed to accept the renewal quotation from Zurich Insurance, seconded Cllr M Barnett, carried unanimously.

 

Horton Village Hall £ 100 annual rent for meetings.

 

Cllr G Roberts proposed to pay, seconded Cllr M Barnett, carried unanimously.

                       

 

10/11    To confirm the minutes of the Annual Meeting held on Monday 19th  May 2010.

 

 

Cllr A Glass proposed that the minutes were a true and accurate record of events, seconded Cllr M Barnett. Carried unanimously.

 

11/11    Matters arising from the minutes.

 

None.

 

 

12/11    Members record of attendance.

 

The members record of attendance had been circulated previously and was noted.

 

 

13/11    Newsletter/Annual Report.

 

The Chairman’s Annual Report had been circulated previously.

 

One point raised was that Oxwich and Penrice Youth Hall had also celebrated the Royal Wedding with a tea party and this should be added to the Report. 

 

Decided: to add the amendment and post the Report on the website.

 

 

 

Date___________________________     Chairman_____________________________