Minutes of the Ordinary Meeting of the Penrice Community Council held

Minutes of the Ordinary Meeting of the Penrice Community Council held
on Wednesday 16^th February 2011

at the Horton Village Hall at 7.30pm

Members Present: �� Councillor G Roberts (Chair)

Councillor J Bowen
�� Councillor B Richards

Councillor M Barnett

Councillor M Williams

Councillor A Lewis

Councillor A Glass

Six members of the public were also present.�� Action

124/11 �� Apologies for Absence.

Cllr T Methuen-Campbell

125/11 �� Declarations of Interest

G Roberts RNLI Correspondence.

126/11 �� To confirm the minutes of the Meeting held 19^th January 2011.

The minutes were a true and accurate record of events, proposed A Glass, seconded Cllr J Bowen, carried unanimously.

127/11 �� Matters Arising from the Minutes.

Item 120/11�� The map used to demonstrate the now agreed boundaries did not show all the land due to be sold to Ms J Ellis. Following a brief discussion it was decided to transfer the information to a larger map and get this one signed in order to forward to the solicitor to proceed with the sale.

Item 121/11�� 2 keys now needed with chains attached for the new notice boards at Oxwich Cross and Horton.�� GR

Item 121/11�� Pot holes on the Penny Hitch � the holes have been filled by the CCS, but keep reappearing. This is mainly due to the spring water and also the recent inclement weather.� One is now very dangerous.� CCS need to be advised that the spring water needs to be sorted out for the repairs to remain. �This route used by all of Rhossilli, Port Eynon and Oxwich when other normal routes are flooded.� This is a concern as it may cause problems for emergency services accessing these areas in Gower and is a vital life line.� Decided Clerk to ring and speak to Highways.�� SC

128/11 �� Community Councils.

1�� CCS Community Councils Forum meeting � 8^th March 2011 County Hall.�� Noted

129/11 �� Correspondence.

1 One Voice Wales� Finance Training 3^rd March 2011 Guildhall� 6,30pm.Decided Cllr M Williams and the Clerk to attend.� �25 per person fee.

2 The Electoral Commission advice to ensure that people are registered to vote.

3 CCS Planning Department � Western Side Cottage application no. 2010/1769� - Approved.

4 Census 2011 � Councillors Handbook.� Information advising what the census is all about and why it matters.

130/11 �� Financial.

�� Chq no�� Amt

Horton Notice Board erection (K Parker)�� 460�� 150.00

The CCS had placed a sign directly in front of the new Horton notice board and was blocking the information being seen by the public.� Clerk to contact the CCS to move this sign.� Also the pot holes along the byway need to be reported.

Notice board (Village and Urban)�� 459�� 1020.00

130/11 �� Financial cont�..

Section 137 donations to the churches

St Andrews�� 456�� 400.00

St Illtyds �� 455�� 400.00

Horton Methodist Church�� 454�� 400.00

Clerk Salary�� Information protected under the Data Protection Act

OVW Training�� 461�� 50.00

Cllr J Bowen proposed to pay, seconded Cllr B Richards, carried unanimously.

131/11 �� Planning.

A�� Application no 2011/0051�� J Kneath�� Lansdowne, Oxwich

�� Dwelling, new highway access and garage/parking

Following consideration of this application, Council decided that there was no comment to be made.

132//11�� The Sale of School Grounds at Knelston Primary School � QEd 2020 Programme.

� Letter from the Chair of Governors on behalf of the Governing Body.

Council had received a letter from the Chair of Governors with attached plans of the proposed sale of land at Knelston Primary School.

Points raised;

1�� The area identified to be sold is very boggy, where would the water from additional water waste be drained

to?

2�� The area is also a wildlife area that is used for the education purposes of the school.

3�� The road is very busy and made worse at school collection times with congestion caused by additional parked

cars.�� This road becomes a single lane highway and would be cause for concern with regard to safety.

4�� Construction traffic even though on a short term basis, would be an additional hazard.

5�� The area outlined to be sold is on a flood plain.

6�� More houses would affect the amenities of surrounding properties and alter the area.

7�� Due to the ongoing investigation into cockle deaths, there is an indefinite ban on any discharges of additional

waste water into the Burry Estuary, which has put on hold most planning applications in much of Gower and

South Carmarthenshire.

8�� If it is agreed to sell the land, then it would be presumed that it would be sold with planning permission and

the area is an AONB.

9�� It is assumed that the land has no restrictive covenant, but this is not known.

10�� Would be a loss of valuable amenities.

Following the discussion, Council decided that a letter be sent to the CCS strongly objecting to the sale of this land. Unanimous.

�� SC

128/11�� Community Councils cont�.��

a.�� One Voice Wales Area Committee meeting � Cllr J Bowen reported:

�� Training on the Code of Conduct was being arranged for new Cllrs and is also advised for existing Cllrs.

�� Mumbles Community Council will be holding sessions in their hall which PCC Cllrs could attend which would

be cheaper.

Decided:� Request training details from the Clerk to the Mumbles Community Council.�� SC

133/11�� A Request from the RNLI to donate/sell land in order to facilitate an extension to the

Horton Boat House.

Cllr G Roberts declared an interest in this item due to being a member of the lifeboat crew and withdrew from the meeting.

Cllr J Bowen took the Chair.

Dr Hilliard was present at the meeting and advised that he would be happy with a flat roof on the extension.

133/11�� A Request from the RNLI to donate/sell land in order to facilitate an extension to the

Horton Boat House cont�.

The Clerk advised the Council of the accounts of the RNLI and read a summary of the financial information as published.� As a charity is quite financially secure, however it is still a charity.

Council considered the following points:-

a. It was felt that the Council should not make money from the institution, but that the Council should decide

whether the land is available.� The Council should only be prepared to let the RNLI� have the land if it is happy with the drawings.

b. To give the land providing planning permission is obtained first.

c. To lease the land to retain the control over future development.

d. Any alteration to the plans to be with the approval of the Council.

e. The RNLI is a good institution and a very worthwhile charity.� Penrice Estate gifted the land to the RNLI originally in order to build the Boat House.

f. The area is still an AONB.

g. A restrictive covenant could be placed on the land.

h. Any solicitors fees to be paid by the RNLI.

i. Are there any existing covenants on the land?� Cllr T Methuen-Campbell may know this.� Send an e mail to find out.

j. To answer the questions put by the RNLI;

1.�� Is the Community Council prepared in principle to make the land in question available to accommodate the proposed extension?

2.�� Is the Community Council happy with the preliminary drawings and would your committee support a planning application in principle?

Council decided to respond with an answer of yes to both questions in principle, but reserve the right to dispute any detail and subject to conditions.�� SC

134/11�� Matters Outstanding

Keys for the notice boards.�� GR

135/11�� Public Questions relating to the agenda.� (limited to 10 minutes)

1 Pot holes on Horton Hill and on the byway mainly opposite the Hayes.

2 When pot holes are dangerous, should use the Council to report this.

Clerk to advise Highways and also there is a telephone number that the public can use to report problems.�� SC

3 The sand ladder opposite Waters Edge had exposed nails that had already caused an accident.

Clerk to advise CCS�� SC

PACT Meeting 21^st Feb 2011�� Noted.

136/11�� Date and venue of next meeting.

16^th March 2011 at Oxwich and Penrice Community Hall.

Date__________________� Chairman______________________