Minutes of the Ordinary Meeting of the Penrice Community Council held
on Wednesday 16th June 2010

at the Oxwich Community Hall at 7.30pm


Members Present:                    Councillor G Roberts (Chair)

Councillor J Bowen
             Councillor B Richards

Councillor A Lewis

 

 

3 members of the public were also present.

31/10                                        Apologies for Absence.

 

Cllrs T Methuen-Campbell, M Barnett, A Glass and R Lewis.

 

32/10                                        Declarations of Interest.

 

Cllr B Richards declared a personal interest in items to be discussed under Planning relating to Bank Farm, due to being the owner and also declared an interest in the Item - Casual Vacancy for the Office of Councillor, due to being related to  one of the applicants

 

33/10                                        To confirm the minutes of the meeting held on 19th May 2010.

 

The minutes were a true and accurate record of events, proposed Cllr J Bowen, seconded Cllr A Lewis, carried unanimously.

 

34/10                                        Matters arising from the minutes.

 

Item no 17/10  -191/10

The Barrier at Pembroke Cottage still needed painting.  Cllr A Lewis agreed to chase this.                                    AL

 

Item no 17/10  -194/10 no 2

·         The pot holes outside the Sanctuary have at last been repaired.

 

·         Mr M Williams has offered to keep this area strimmed.  Council thanked him for his kind offer.

 

Item no 17/10  -194/10 No 3

 

Cllr G Roberts reported that a meeting had been held with M Appleby CCS and an agreement had been reached to remove the sycamores in front of Shore Cottage and the more established ones were to remain.  Clerk to send a letter to confirm.                                                                                                                                                     SC

 

Item 20/10 no 1

A meeting had been arranged for Friday 18th June, Cllr M Barnett and A Lewis to attend. 

 

Item 29/10

Cllr B Richards wished to have an additional comment added to the end of the paragraph that begins Cllr T Methuen-Campbell stated….

The reason for turning a hotel into a nursing home was to realize 70% of the proper value of the property in 1980  and that was the sole reason.

 

35/10                                        County Councillor R. Lewis.

 

No report.

 

 

 

36/10                                        Community Councils.

 

Cllr J Bowen reported following a One Voice Wales meeting:

A business plan had been approved by the Welsh Assembly.   The OVW website is offering free pages to Community Councils to advertise meetings events and news etc.

 

The CCS Democratic Services have a Complaints Manager – Huw Evans.  A charter is being set up to have better interaction between the CCS and the Community Councils.  Clerks to deal with the CCS.  A timescale of 10 days for responses. All Community Councils are to have rights at Planning Meetings to speak for 3 minutes.  All Correspondence will be electronically sent/received.

 

37/10                                        Correspondence.

 

1                      CCS Ryan Jones response to the letter sent by the PCC outlining safety concerns on the Oxwich Marsh Road.  The concerns had been passed to the Head of Services and the safety concerns had been investigated and the CCS had agreed that there were safety issues on the road now. The CCS had indicated that the PCC may offer some funding for a proposed scheme also.  Council decided to await further decisions from the CCS.

 

2                      Ombudsman – A letter had been received from Andrew Walsh, Director of Investigations in reply to the letter sent by the PCC outlining concern at the length of time to finalize the complaint against Cllr J Bowen.  The heading stated “ a maladministration complaint “  Clerk to question this with the Ombudsman as the complaint made was a “Code of Conduct “ Complaint.                                                                                                                                SC

 

3                      CCS Stakeholders Management Plan Workshops – Notes                                                           Noted

 

 

38/10                                        Financial.

 

Clerk salary & expenses                                                            Information protected by the Data Protection Act           

 

Cllr B Richards proposed to pay, seconded Cllr A Lewis. Carried unanimously.

 

Cash @ bank £ 8,442.22

 

39/10                                        Planning.

 

Cllr B Richards declared a personal interest in item no 2010/0841 due to being the owner of Bank Farm.  Cllr Richards withdrew from the meeting during this item.

 

A                      Application no 2010/0796  Castle Hill,  Horton

Proposal : erection of two storey rear extension and two storey front extension with refurbishment of the existing dwelling.

Following a discussion Council resolved that there was no comment on this application.

 

B                      Application no 2010/0841  Caravan Rally , Bank Farm, Horton

                        120 units 27th August -31st Aug 2010

 

Council resolved to submit the standard comment.

 

Outline Planning – Agenda next meeting.

 

 

40/10                            The Casual Vacancy for the Office of Councillor – Oxwich Ward

 

Two applications had been received for the vacancy.  Council considered the best way to fill this co-option.  Following a brief discussion Council decided that to hold interviews prior to the main meeting on the 28th July 2010.  Council to meet at 7pm.   Both candidates to be interviewed and the Council will make the decision at the meeting and co-opt with immediate effect.                                                                                                                                                SC

 

 

 

41/10                               The Boundaries of the land adjacent to Shore Cottage – Surveyor update.

 

The Surveyor has completed part of the work and mapped all the information using the extremely accurate computer and lazer technology.  The Surveyor advised that the map was now accurate within 1mm.  The Surveyor would now formulate a report and with all the information that he has been given identify the boundary lines.  The Clerk had requested that measurements to be included on the map from solid landmarks so that the boundary can be identified on the ground.

 

42/10                                        Matters Outstanding

 

A                      Cllr G Roberts reported following a recent PACT meeting;

 

1              The next PACT meeting 6th Sept 10 at Little Reynoldston Hall.

2              Problems with dangerous dogs in Reynoldston.

3              Sandra Mumby from the floor pointed out that there is inadequate signage at the turning to Rhosilli and that the sign cannot be seen unless out into the raod.

4              Cllr J Bowen – the motor bike rally had been extremely noisy.

5              Officers had been travelling with the mobile library to meet local people in order to understand local issues.

6              There had been a rise in burglaries in the area.

7              People were concerned with the possible closure of the police station.  Police officers assured that if this was moved then there would be public consultation on a new location prior to any decision.

 

B                      The Car Park at Horton was being locked at 8pm and opened at 8am.  Clerk to send a letter to the Council.  SC

 

43/10                                        Public Questions relating to the agenda.  (limited to 10 minutes)

 

None

 

44/10                                        Date and venue of next meeting.

 

28th July 2010 to be held at Horton Village Hall

 

 

 

Date :  _____________________Chair____________________________