Minutes of the Ordinary Meeting of the
Penrice Community Council held
on
Wednesday 20th January 2009
At the Horton Village Hall at 7.30pm
Members Present: Councillor G Roberts (Chair)
Councillor
J Bowen
Councillor Richard Lewis
Councillor A Glass
Councillor A Oliver
Councillor M Barnett
Councillor
B Richards
Councillor
A Lewis
Approximately 8 members of the public were also present.
144/10 Apologies
for Absence.
None
145/10 Declarations
of Interest.
None.
146/10 To
confirm the minutes of the meeting held on 16th December and
21st
December 2009 and the sub-committee minutes 13th January 2010.
The
minutes were a true and accurate record of events;
16th December 2009 proposed
Cllr J Bowen, seconded Cllr A Glass
21st December 2009 proposed
Cllr M Barnett, seconded Cllr A Oliver
13th January 2010 proposed
Cllr M Barnett, seconded Cllr J Bowen
All the
above were carried unanimously.
147/10 Matters arising from the
minutes.
Item 126/09 no 5 – Cllr
Roberts reported: The Carreglwyd appeal
enquiry was completed 21st December 09. The Planning Inspectors
report was awaited.
148/10 County Councillor R.
Lewis.
Cllr R Lewis reported: That in the recent inclement weather the
gritter lorries did an excellent job in keeping the roads clear and Gower
mostly was accessible throughout this prolonged cold spell.
The City Councils budget was going to be tough next year
and probably worse the year after.
149/10 Community
Councils.
None
150/10 Correspondence.
1
E mail from Mr J Bowen – Mr Bowen
requested that copies of the 17 letters of objection were sent to Cllr R Lewis
to ensure that the CCS and Cllr Lewis was aware of residents feeling regarding
this application.
Cllr R Lewis responded: To send the letters to the
CCS to Mr B Graham, Head of Planning Services.
150/10 Correspondence
cont….
2
E Mail from Mr M Williams –
Advising the Council that Mrs K Beynon had been accessing e mails without
permission using her fathers password. K
Beynon at the meeting 16th December 09 (Item 135/09 no 1) stated
that an email had been put through her letterbox that had been sent by Cllr J
Bowen asking people for their support.
This had caused upset in the community until it had been discovered to
be not true.
Cllr M Barnett asked if the Council should go into
this and was this not washing dirty linen in public?
Cllr Roberts advised as this was correspondence sent
to the Council then should be brought to the attention of the Council.
3
An e mail from Emma Oliver –
Clarifying that she was not disputing the ownership of Eastern Slade Farm in
her letter and had not written this. Mrs
Oliver explained that she was disputing the name used on the application and
the reasons for this. What Mrs K Beynon
had said was untrue. Mrs Beynon and her
family had made Mrs Oliver feel very intimidated throughout the meeting.
4
An email from Mr P Davies –
Requesting that the PCC forward a copy of the email referred to as Item 150/10
no 2 to the Ombudsman to show the continued harassment of Cllr J Bowen by K
Beynon. SC
Council considered this request and the following
points were raised:
· If
there is a bearing on the comment that has been complained about then should
send along with the minutes of the last few meetings.
· Not
a matter for the PCC to become involved with.
· Members
of the public have the opportunity to submit any information they feel is
relevant to the Ombudsman
· The
letter received from the Ombudsman was requesting specific information eg
minutes etc and also requested any relevant information.
Decided: To
contact Mr P Davies and advise him to forward any relevant information to the
Ombudsman and give him the address.
5 A
Letter from Horton Village Hall – Thank you for donation. Noted
6 Lord
Mayors Charity Ball 12th Feb 10– tickets cost £42.50 each Noted
7
CCS Diversification of public
footpath OX 23, OX 25 and N16/NI14 –
Council were aware of these proposed amendments and following a brief
discussion decided: no objections.
8
CCS / Ombudsman – Draft code of
conduct. Cllr J Bowen to read.
9
10
11
Kidney
12
Alan
A
151/10 Financial.
Decided: Clerk salary to be held in camera at the
end of the meeting.
Computer : Cllr G Roberts reported that the Clerks
computer had shut down and the Council need to consider purchasing one for
Council business. Laptops are priced at
approx £300 - £400. Following a brief discussion,
Cllr J Bowen proposed that the Council purchase a laptop for Council business,
seconded Cllr R Lewis, carried unanimously.
The Chair would source and purchase one. GR
151/10 Financial
cont……
Notice boards – This has been considered for a
couple of months. Following a discussion, Cllr J Bowen proposed that purchase
one to replace the worst existing board, at Oxwich Cross, seconded Cllr A
Glass, carried unanimously. Council had
received quotations previously and decided to purchase one within the cost
£1000.
152/10 Planning.
Application no: 2009/1882 Oxwich
Leisure Park, Oxwich
Change of use of Clubhouse and staff accommodation
to residential use.
Cllr R Lewis declared a personal interest in all the
items to be discussed under Planning due to being the Chairman of the Area 2
Planning Committee CCS. Cllr Lewis
withdrew from the meeting.
Cllr A Glass declared a personal interest in item A
and gave a brief account of the history of facts concerning the clubhouse :
1 The
clubhouse had only been a club house for 2 nights since it had been rebuilt.
2 The
daughter and son-in-law of the owners were going to be running the business and
felt that it was never
going to economical to run as a clubhouse due to
being restricted to members of the campsite only and Tesco Direct started
delivering locally, further undermining the business.
Cllr A Glass then withdrew from the meeting.
Points raised by members:-
a.
The house is out of scale and
extremely large.
b.
Planning was obtained because of
the need for a clubhouse and staff accommodation and has not been used for
this. Would not have obtained planning
for a residential property.
c.
To make clear the point that to
only be used as one residence and not divided.
d.
The public are not happy that a
house of this size is there.
e.
Cannot change the fact that it is
in existence though.
f.
Comments and view to be made to
the CCS.
Application no: 2008/0447 Mr P &
L Hughes , Land adjacent to Underhill Cottage, Horton
Detached dwelling, amended plans.
Cllr A Glass returned to the meeting.
Cllr B Richards declared a personal interest in this
item and did not speak or vote.
Concern was raised that this could be visually
intrusive. Following consideration of
the plans, Council decided that there was not enough information to relate it
to the existing house and ascertain the height of the proposed dwelling, which
would allow the Council to support the application. Comments to the CCS to explain this and state
as long as not significantly higher than the existing house.
Cllr R Lewis returned to the meeting.
153/10 To adopt the Policy on
Unacceptable Actions by Individuals.
Cllr G Roberts advised that at recent meetings there
had been some unruly behaviour from some individuals which is
unacceptable. This policy allows clear
guidelines for the Chairman to deal with this situation. If unacceptable behaviour is experienced
again, the Chair will ask that the individual/s desist from this behaviour and
if this request is ignored then the individuals will be asked to leave. The Clerk and Councillors will be protected
from unacceptable behaviour directed towards them, but at the same time this
does not prevent the normal openness that the Council will provide to the
public.
Cllr A Glass to paraphrase the policy and with the
amendments the Council decided to adopt this Unacceptable Actions by Individuals.
154/10 Locking
of gates at Horton Car Park ( Cllr GR)
Council had received arguments for and against
locking the gates at Horton car park. In view of this the Council resolved that
this suggestion was not practical to action.
The Chairman needs the telephone number of a fabricator to see if the
barrier can be repaired. Following a
discussion, Council decided to also contact Chris Dale CCS to query as this is
on the footpath. SC
Agreed previously to advise Emrys to start on a rolling programme and to
repair the worst first.
GR
157/10
The Sub committee had met and reported:
a.
It had become apparent that J
Ellis, Mr and Mrs Mumby and the Council could not agree or confirm where the
exact boundary of the land leading to Shore Cottage. Maps had altered over the years and now the
modern maps had changed and were now different from those used previously. The land registry only denoted ‘general
boundaries’ and not exact boundaries.
Also the access rights of Mr and Mrs Mumby needed to be confirmed.
b. Firstly
the boundaries need to be agreed either between all parties and if not by a
surveyor.
c. Royal
Institute of Chartered Surveyors offer a free half hour advice line.
d.
A surveyor would be an independent
professional and if the Council are selling the land, is up to the Council to
determine the boundaries.
e.
There is a triangle of land that
is in question at the bottom of the driveway to Shore Cottage, and whether Mr
and Mrs Mumby have access rights over this land and if so exactly what rights
they are whether vehicular or foot access only.
f.
The sub committee did consider the
possibility of moving the byway to incorporate the triangle in question.
g.
Whether J Ellis should clear the
points that have been raised due to the request to sell the land.
h.
The Council cannot expect a
prospective purchaser to pay to know what is being sold, is up to the Council
to identify what they are selling.
i.
J Ellis has already incurred
Solicitors expenses and the Disrict Valuer fee, the Council have amoral
responsibility to J Ellis.
j.
As the Council cannot move
forward, Clerk and The Chair to contact the half hour advice line to see if
more information and cost estimates can be found out. SC/GR
k.
A surveyor will have insurance and
will use all documents as evidence to produce a report.
l.
Even if the land was not being
sold, the access rights need to be confirmed.
158/10 Matters
Outstanding.
Cllr A Glass reported: CCW have been working along
the marsh road and clearing the lake on the left hand side of the road. This work has resulted in the road
flooding. Agenda next meeting. SC
Cllr M Barnett reported: The pot holes at the Sanctuary and also along
the Penny Hitch have worsened and need urgent attention. Request copy of 5 yr plan from CCS Highways
and letter to advise of the pot holes. SC
159/10 Public
Questions relating to the agenda. (limited to 10 minutes)
1 Mr
M Williams said that he would like to explain the situation to the Council
following the comment made by Cllr
M Barnett
‘ washing dirty linen in public’ that had been made earlier in the
meeting. K Beynon stated in
December
that an email had been received through her letterbox that had been sent by
Cllr J Bowen asking
people to
support her.
2
This had upset the community as it
threw suspicion as to who had supplied K Beynon with the information.
Now that
it has been discovered that K Beynon was accessing e mails using her fathers
password without
permission,
this letter to the Council was to ensure that untrue statements made by K
Beynon were brought to
the
attention of the Council.
3 Mr
J Bowen said that at the meeting held 16th December 09, there was an
unacceptable attack on a Councillor.
4 Mrs
S Osborne said a comment that was minuted has proved to be untrue and the
wording used by K Beynon
that said
Cllr J Bowen had asked people for their support was also not true.
5
The Chair reported that as advised
earlier in the meeting, if the public had any information that had any bearing
on the situation then to provide this information to the Ombudsman.
6
The Clerk advised that the letter
received from the Ombudsman had requested specific information and any other
relevant information.
160/10 Date
of next meeting.
17th February 2010. 7,30pm Horton Village Hall.
151/10 Financial
cont…
This part of the meeting was held in camera and
therefore the public were excluded.
Chq
no amount
Clerk salary and expenses information protected under the Data
Protection Act
The Ink store printer ink 408 26.95
Proposed to pay Cllr R Lewis, seconded Cllr A Lewis,
carried unanimously.
Date :
_____________________Chair____________________________