Minutes of the meeting of the
Penrice Community Council held on ~
Wednesday 16th Sept 09
at Horton Village Hall 7.30pm
Members Present: Councillor
G Roberts – Chairman
Councillor
B Richards
Councillor
A Lewis
Councillor
M Barnett
Approx. twelve members of the public were also present.
Approximately 10 minutes prior to the start of the meeting
the Chairman had an emergency call to man the lifeboat.
The Clerk in the absence of the Chair and also the Vice
Chair called for nominations for the position of Chairman for this meeting.
Cllr B Richards nominated Cllr M Barnett , seconded Cllr A
Lewis.
Cllr M Barnett took the Chair.
68/09 Apologies for
Absence.
Cllrs T Methuen-Campbell, A Glass,
J Bowen, R Lewis and A Oliver.
The Chairman, Cllr M Barnett
proposed that the order of business be amended to allow the guest speakers to
give their presentation.
Nick Edwards and Gareth Dockerty both Reserves Managers
working forThe Countryside Council for Wales gave a presentation about the
nature reserve at Oxwich.
8 pm Cllr G Roberts, the Chairman,
returned to the meeting.
Questions from the floor:
Q 1 When did CCW
introduce otters?
A The otters
have been in the area naturally for a long time.
Q 2 Has the mink
population been controlled?
A They used to be culled in years gone
by, however this does not seem to be necessary now as there are no reports of
mink being seen today.
Q 3 Is there any more hope of more staff to assist as this seems a
large area for 3 people to manage?
A WAG are looking at a way
to fund volunteers, and the CCW are hoping that more help will be available
soon.
The Chairman thanked Nick and Gareth for an informative presentation.
69/09 Declarations of
Interest.
Cllr B Richards declared a personal interest in 3 items to be discussed under Planning relating to Bank Farm as he is the owner. He also declared and interest in the Eastern Slade Farm Planning Application update also to be discussed under planning.
70/09 To confirm the
minutes of the meeting held on 15th July and 31st July
09.
Minutes 15th
July 09
The minutes were a true and accurate record of events proposed Cllr M Barnett, seconded Cllr B Richards.
Minutes 31st
July 09
The minutes were a true and accurate record of events proposed Cllr M Barnett, seconded Cllr A Lewis.
71/09 Matters
arising from the minutes.
Item no 53/09 item
20/09 No 3
Cllr M Barnett reported that the letter to Jane Davidson had
been sent.
72/09 County
Councillor R. Lewis.
None
73/09 Community
Councils.
74/09 Correspondence.
Cllr M Barnett highlighted that the pot holes at the
Sanctuary were getting deeper and therefore more dangerous. Council decided to
send another letter to the CCS. SC
74/09 Correspondence. Cont….
The Council decided to alter the order of business and move
the Financial to the end of the meeting.
75/09 Planning.
A Application no:2009/0607 Mr Nettleton Land adjacent to Robins Rest
Detached Dwelling and Garage. Amended
Plans
The
Council decided that this was out of character in the area and would be too
large a development for
the plot.
Cllr B Richards declared a personal interest in the next 3
items and withdrew from the meeting.
Cllr A Lewis declared a personal interest in the next 3
items and did not speak during the discussions.
B Application no
2009/1037 The Caravan
Club, Bank Farm, Horton
Caravan Rally 30 caravans 21st
– 23rd March 2010
C Application
no 2009/1268 The Caravan
Club Bank Farm, Horton
Caravan Rally approx 30 caravans 12th – 14th
March 2010
D Application
no 2009/1269 The Caravan
Club, Bank Farm Horton
Caravan
Rally approx 30 units 21st May – 23rd May 2010
The Council decided to comment as long as the CCS is
monitoring the number of caravans in the Gower area and is not excessive during
these dates then there was no objection.
E Application
no 2009/1295 Mr S Moss High Kiln Bank
The replacement of the existing
coal store and oil tank room with a pitched roof structure, which is slightly
larger than the existing ie. a small extension.
The Council decided that there was no objection to this
application.
F Eastern
Slade Farm Application no 2009/0995 –update
Cllr B Richards declared a personal interest in this item
and did not speak or vote.
to confirm that permission was
being sought for tents only. Also a
site visit had been called for on 22nd Sept 09 at 3 pm for Planning
Committee members to view the site.
75/09 Planning.cont…
Council following discussion decided that there was no
objection to 20 tents in this field.
5. K Beynon advised that in the email sent to the CCS Eastern Slade Farm would not be taking any new caravans in the future.
G Carreg Lwyd,
Port Eynon– to discuss and decide if any comment to be made regarding
the appeal.
The Chairman, Cllr G Roberts gave an overview of the
situation to date.
Following a short discussion, Cllrs felt that this was a
matter for the Port Eynon Community Council as this site in the area they
represent. They are in a better
position to make comments/representation to the Planning Inspectorate.
Decided : The PCC would make no comment on the appeal.
76/09 Memorial
Bench and Tree (Paul Walters) - update
(Cllr GR)
The Chairman, Cllr
G Roberts advised that a memorial bench and plaque had been erected at Horton
Green.
77/09 Benches
update.
Deferred until the next meeting.
78/09 Noticeboards.
The Clerk advised that a couple of companies had been contacted and an approximate cost of an oak freestanding board, to allow 18 A4 size sheets would be £800. Delivery approx £80 which would be per delivery not per board. An additional £150 approx for a header to say the PCC each board. Recommended to consider purchasing 3 at the same time due to the now urgent poor condition at Horton , Oxwich Cross and Oxwich Green.
Decided : The Clerk to obtain exact quotes by the next meeting. SC
79/09 Rural
Development Plan.
Cllr A Lewis to return the file to the Clerk to see if any
funding available for the community. AL
80/09 Sale
of land adjoining Shore Cottage – update.
1
The Chairman,
Cllr G Roberts advised that there had been some discussion regarding rights of
access across the land. The PCC
acknowledge existing rights, but could not grant new rights.
2
J Ellis – There could be development access over this
land. There is uncertainty as to who
has rights. JE not in apposition to judge what rights people have.
3 Cllr M Barnett – there is no objection to
the clause presented by Simmonds Hurford representing JE, however have to
follow the advice of the PCC solicitor.
4 The Chairman asked MR J Mumby who owns land adjoining the land in question if he had any comments/concerns/queries?
5 Mr Mumby was shown the land registry map and
Mr and Mrs Mumby queried the detail on the map advising that it did not
accurately represent the area at the end of the driveway.
6 J Ellis advised that she has a letter from
her solicitor regarding the by-way.
80/09 Sale
of land adjoining Shore Cottage – update
cont…..
7 Following discussion, members agreed that
any queries should be fully investigated prior to completion and that J Ellis
to obtain the letter from her solicitor regarding the by-way and once this is
located a site meeting to be called at Shore Cottage to agree and decide the
boundary of the land in question. The
Clerk to arrange. Mr Mumby to bring
along any maps available.
Decided: Clerk to arrange meeting. SC
81/09 Over
Hanging Hedges.
Deferred until the
next meeting.
82/09 Matters
Outstanding.
The Sycamore trees needed to be cut as previously decided in order that the wood could be put on the bonfire.
Adam Cowley to be contacted. Council agreed in principle following discussion that the work
would probably cost approx £400. G Roberts to contact and arrange. GR
The Fireworks and Bonfire night was again planned this
year. Agenda next meeting. SC
83/09 Public
Questions relating to the agenda.
(limited to 10 minutes)
J Ellis said that it was excellent news that the Oxwich and Penrice Youth Hall had raised so much funding and the Clerk should be thanked for getting the ball rolling.
J Ellis also asked that the Planning Application – Land
adjacent to Robins Rest is currently a garden and not separate land as is
indicated in the application. Council
agreed with this.
84/09 Financial.
1.
·
Annual Statement of Accounts Financial Year 2008/09
The Council considered the annual accounts for the year and
were satisfied that the money was in order and properly maintained. Decided: Approve Accounts on Section 1 of –
The Statement of Accounts 2008-09
Each part of the Statement of accounts was read and
considered and yes was inserted into each of the boxes.
The Chairman and the Clerk signed the relevant boxes.
Decided: The Annual Governance Statement is approved by the Council (Section 2
–Annual Governance Statement)
2.
The Clerks salary and expenses Information protected under the Data Protection Act
During July the Clerk has attended an extra-ordinary meeting
and had worked 8 hours overtime. Proposed to pay Cllr A Lewis, seconded Cllr B
Richards. Unanimous.
Information
protected under the Data Protection Act
Zurich Insurance -
Annual Insurance renewal Chq
no £344.93
Cash @ bank 30th August 09 £ 14,146.64
85/09 Date
and venue of next meeting.
21st October 2009 Horton Hall 7.30pm