Minutes of the Ordinary Meeting of the Penrice Community Council held on ~

Monday 19th May 2008

At the Horton Village Hall

 

 

Members Present:         Councillor A Glass        

                                      Councillor J Bowen

                                      Councillor G Roberts - Chairman

Councillor R Lewis

Councillor A Lewis

Councillor B Richards

 

15/08         Apologies for Absence

 

Cllrs T Methuen-Campbell and M Barnett.

 

16/08         Declarations of Interest.

 

Cllr B Richards declared a personal interest in Planning items concerning Bank Farm, Horton.

Cllr R Lewis declared that due to holding a position on the City and County of Swansea Planning Committee, if he was to make a comment on any planning application, this would exclude him from discussions at the City Council.

 

17/08         To confirm the minutes of the meeting held on Thursday 10th                          April 08.

 

Cllr J Bowen proposed that the minutes were a true and accurate record, seconded Cllr A Glass.  Carried unanimously.

 

18/08         Matters arising from the minutes.

 

Item 154/08 (Item 132/08)  

A new notice board had been received and the exact cost was £ 588.

 

Item 143/08

Cllr R Lewis advised that outline planning is permitted in an AONB area.  It is illegal in England, but not Wales.  However it can still be refused.

 

Item 157/08 (10)

RNLI new lifeboat naming ceremony was very well attended and helped by the good weather. 

 

Item 161/08

Green Lane – Following discussion, it was agreed that Cllr J Bowen speak to Martin Appelby to try and resolve.                                                                                     JB

 

 

 

 

19/08`        County Councillor R. Lewis.

 

Cllr J Bowen asked what committees Cllr R Lewis sat on? 

Cllr R Lewis advised that he was the Chairman of the Area 2 Planning Committee.

Area 2 covering all to the West of Sketty Cross and Cockett and Gower.

Also that he was on the management body of the Mid and West Wales Fire Service, based at Carmarthen.

 

Council resolved that this item to remain on the agenda as standard.

 

Cllr R Lewis gave a verbal update on the Leisure Centre-

  • Up until the end April 08, 55,000 people have used this facility.
  • 35,000 using the pool
  • The CCS had received many accolades for LC2.
  • Charges thought to be too high, but people have been queuing to enter.
  • Bendy Bus – Final stages of road works in the City Centre. The project is on time and on budget.
  • The New Library also successful receiving over 1000 people per day.

 

20/08         Community Councils.

 

One Voice Wales Conference – deferred until the next meeting.

 

21/08         Correspondence.

 

  1. The City and County of Swansea – letter confirming the details of the 8 new Councillors of the Penrice CC.  Also confirming that there is one vacancy for the Oxwich Ward.  Council resolved that the Statutory notices are advertised on the notice boards and if no casual election called, this can then be followed by an advertisement for the vacancy to be filled by co-option. Agenda next meeting.
  2. The City and County of Swansea – letter advising how to deal with the new Code of Conduct from Janet Hooper- Dealt with at the earlier Annual Meeting.
  3. The Welsh Assembly Government – letter and details re: the new Model Code of Conduct – dealt with at the earlier Annual Meeting.
  4. The City and County of Swansea- Notification that the Planning Department had moved to the new Civic Centre.                              Noted.
  5. Jan Ellis – e mail requesting a copy of the District Valuer report.  Council decided that Jan Ellis to receive a copy of the report.
  6. The District Valuer – Letter confirming instruction to proceed with the valuation, confirming charges.
  7. Welsh Assembly – Letter re: dog littering fines etc – agreed - pass to the CCS.
  8. The City and County of Swansea – Letter confirming the change of the footpath No 22 in the community of Penrice. Had been discussed at earlier meetings and was noted.

     Agenda next meeting  camping on the dunes                                          SC

9.  Community Health Council - ~Consultation paper – Structure of the NHS in         Wales.                                                                                  Noted

 

 

 

21/08         Correspondence cont….

 

10.            The City and County of Swansea – Planning Department letters:

     Application no 2008/0445  Land adjacent to Robins Rest – Refused

     Application no 2008/0336  Norton Farm                                 - Refused

     Application no 2008/0147  Bank Farm Caravan Rally       - Withdrawn

     Application no 2008/0337  Land adjoining the Dingle      - Refused

     Application no 2008/0111  Former Alma Cottage            - Amended Plans          received

                        All the above were noted.

 

11.            Peter Black – Surgery posters – Clerk to advise of website address.         SC

12.  Local Authority Event Questionnaire -                       Noted.

13.            Sustainable Swansea Awards Scheme-                     Noted.

14.  Draft Fire and Rescue Service –National Framework for Wales consultation.          Cllr R Lewis advised that the 1st Response in Reynoldston was due to be                   closed.  E Hart had rescinded the minute relating to this decision and                   therefore this service is to remain as it is indefinitely.

15.            Alan Cairns surgery poster – to be displayed on the notice boards

16.  Martin Caton surgery poster – to be displayed on the notice boards.

    

 

22/08         Financial.

 

·                    Insurance renewal

£344.93 had been quoted from Zurich Insurance and £381.19 form Allianz Cornhill Insurance.  Following a discussion, Cllr R Lewis proposed to accept the quotation from Zurich Insurance, seconded Cllr A Glass, carried unanimously.

 

·                    Clerk annual salary review

Deferred until September. The Clerk requested that a discussion relating to employment be held in camera.  Council decided to do this at the end of the meeting.

 

·                    Internal Auditor

Clerk advised that the previous Internal Auditor would not be available this year and requests were made for alternative contacts.  Resolved - Cllr G Roberts would source a suitable person.

 

Clerks salary and expenses – protected under the Freedom of Information Act.

Proposed to pay Cllr R Lewis       Seconded Cllr J Bowen

Carried unanimously.

 

Currently cash at bank £10,082.84

 

23/08         Planning.

 

Councillor R Lewis declared a personal interest in the whole of this item and did not speak or vote.

 

 

23/08         Planning cont….

Council considered and viewed the following planning applications:

 

  1. Application 2008/0874    Mr and Mrs Viney    Millwood Lodge, Penrice –No objection

 

  1. Application 2008/0720   Dr P and R Mason    The Brackens, Horton – There had been no adverse reaction received from the neighbours, therefore there was no objection.

 

  1. Application   2008/0793   Caravan Club    Bank Farm, Horton

          Caravan rally 60 caravans 1st to 15th August 09 

     D.  Application     2008/0792    Caravan Club    Bank Farm, Horton

          Caravan rally approx 60 caravans 22nd May to 31st May 09

E.  Application    2008/0904  Caravan Club    Bank Farm, Horton    

          Caravan rally approx 30 caravans 20th to 22nd March 09

 

Council decided that there was no objection to any of the three above applications.

 

     F. Application  2008/0951  Mr B Richards  Bank Farm, Horton

          Demolition of existing cellar, workshop and out buildings to redevelop into         new workshop/storage, cellar reception area and apartment over.

 

Council decided to make the observation that the building would be high on the skyline.

 

City and County of Swansea Unitary Development Plan- Modifications Inspectors report: www.swansea.gov.uk/devplan

 

Cllr R Lewis advised that this was to be in place for the next 10-15 years.

 

Cllr J Bowen to review and to pass to all other Councillors that wished to read the document.                                                                                          JB

 

24/08         Greenways.

 

An e mail had been received from the Enforcement Department, CCS advising that an Enforcement Notice had been served to the Greenways Holiday Park which is due to take effect on 12th June 2008, and gives a period of 21 days (i.e. by 2nd July 2008) to cease the use of land for the siting of touring caravans, camper vans and dormobiles. An appeal may be lodged against the Notice prior to the date on which it takes effect and if such an appeal is submitted, the Enforcement Notice will be suspended pending determination of the appeal.

 

25/08         Matters Outstanding.

 

Members of the public were invited to ask any questions.

 

Mr A Oliver from the floor asked why Cllr R Lewis had stated that he could not make any comment during planning applications when he had passed comment regarding Greenways in the last three years?

25/08         Matters Outstanding cont ….

 

Cllr R Lewis made no comment.

 

Mr A Oliver from the floor asked what the outcome of the ‘in camera meeting’ regarding Mr Mead having seen the minutes prior to approval?

 

Cllr G Roberts advised that this will not happen again and had been dealt with as an internal disciplinary matter and the Councillor had been reminded of the correct procedure.

 

Mr A Oliver asked who had shown the minutes?

 

The Council had felt that this was an internal disciplinary matter and had been dealt with.

 

Mr P Davies raised the problem that Green Lane was being used a lot more by people at the camp site and clearing it was more difficult than before.

 

Cllr B Richards declared a personal interest in Green Meadow, and did not speak or vote on this item.

 

Council decided that Cllr J Bowen to contact the CCS to rectify.                           JB

 

26/08         Date of next meeting.

 

11th June 08.

 

 

This part of the meeting was held in camera which excluded the press and public.

 

 

 

Meeting ended 8.40pm