Minutes of the Penrice Community Council held on ~Thursday 12th April 07

At Horton Village Hall at 7.30pm

 

 

 

Members Present:                      Councillor A Glass – Chairman       

                                                Councillor I Williams

                                                Councillor G Davies

                                                Councillor T Methuen-Campbell

                                                Councillor G Evans

                                        
07/303:            Apologies for absence

Councillors B.  Richards, A Oliver,  L Wakeford.

 

07/304:            Declarations of Interest

Councillor G.  Davies declared a personal interest in Greenways Holiday Park did not speak or vote during this item.


07/305:             Minutes of the meeting held on Tuesday 13th February 2007.

The minutes of the meeting were agreed to be a true and accurate record

Proposed:  Cllr G Davies                                  Seconded:   Cllr A Glass.

 
07/306:            Matters Arising.

07/283 (c)            Cllr A Glass advised that the printer offer in Tesco, as previously thought was not available.  Council decided that Cllr A Glass to purchase another as near to the £30 as possible.                                                                                                                                 

07/289 Notice board – Clerk advised that all the notice boards and the benches were not listed on the Insurance therefore were not insured for damage or replacement, but Cllr T Methuen-Campbell  advised were covered for public liability.  Council decided to send a list of all notice boards and  benches to be added to the policy, which may increase the premium slightly.  Copies of the Insurance policy were given to Cllrs G Evans and T Methuen-Campbell.                                                                                                                               

The damaged notice board located at Horton Village Hall – Mr Morgan, the secretary of the Hall had received a quotation from Charterbrook Signs of £ 1090 + VAT and £125 + VAT for erecting.  This was for a high spec aluminium sign 5’ x 3’6’’

7.46pm Cllr I Williams joined the meeting.

Cllr I Williams suggested that if this could be placed on the bus shelter, it could be a lower spec board, which would be a cheaper option.

Council requested that Mr Morgan would search for lower quotes for the Council to consider.

07/292 (a)   Cllr A Glass had spoken with Greenways.  Mr Mead had agreed to consider putting a stop sign at the junction of the campsite. 

07/299 (b)            The accounts had now been passed to the Clerk.

07/306:            Matters Arising cont…

07/300             Previous information received by the Council regarding a loop system for the hard of hearing was explained to Mr Morgan the secretary of the Horton Village Hall.  Cllr G Davies advised that there were Accessibility Officers at the City and County of Swansea who could advise on funding and legal advice surrounding this system.

Cllr G Davies had passed the letter regarding sports activities from the City and County of Swansea to Oxwich and Penrice Youth Hall.

07/302           Cllr  A Glass had spoken to Kelda and gave a verbal update to Members.

Cllr G Evans stated that he would be resigning at the next Council meeting.

Clerk advised that the letter regarding gritting had been sent.  The grit box at the top of Badgers Hole had not been filled for some time.  Clerk to send letter to the City and County of Swansea.  Council agreed for the three boxes to be painted.                                                SC
                                   

07/307:            County Councillor R. Lewis.

No Report

07/308:            Community Councils.

One Voice Wales – Receipt of membership received, and re            questing details of representatives.                                                                         Noted.

07/309:            Financial.

         

Council decided that a part of this item would be moved to the end of the meeting as it would contain personal information to the Clerk’s terms and conditions of employment.

a)                     Accounts for payment @ 12th April 2007.

Wales Audit Office               306                              120.00             21.00    141.00

Allianz Cornhill             307                              318.88             0          318.88

Air Ambulance financial request would be covered by any event held.

b)                     Balance as @ 12th April 2007.


Balance    £7703.24

07/310:            Correspondence.

      Commons Commissioners      Letter notifying Council and public of the registration of common land hearings  provisionally booked week commencing 4th June 07, but may change. Queries to e mail laura.francis@defra.gsi.gov.uk  Letters that had been received by local residents were different to the letter received by the Community Council.  Jan Ellis and Cllr T Methuen-Campbell would advise Council if any other letters were received.

 

·        Information Commissioner’s Office – Step by step guide Clerk to ensure that Council is complying.                                               SC

 

·        Horton Village Hall – Letter advising that a tile mural is planned by local artist involving local children with the donation provided by the Community Council.

·        Horton Village Hall – Thank you for donation.                                 Noted

·        Horton Village Hall – Quotations for replacement notice board – dealt with earlier.

 

·        Letters from Edwina Hart and Andrew Davies responding to letter advising that broadband at Oxwich was not a full service with intermittent access.  Councillors were unhappy with what seemed to be a standard reply letter.  Councillors felt that Mr Davies did not offer any support with this problem.  Council decided that Cllr A Glass would copy letter to Cllrs G Davies and I Williams in order that enquiries could be made in the area to ascertain who is experiencing problems with broadband.  Agenda next meeting.                                 AG

 

·        The City and County of Swansea – Letter received regarding flooding did not contain the correct area.

·        Welsh Assembly -  National Welsh Assembly Elections – 3rd May 07 notice of elections displayed.                                         Noted.

·        One Voice Wales – Agenda and minutes.                       Noted

·        South Wales Police – letter introducing new Divisional Commander – Chief Superintendent M Mathias                                   Noted

 

·        Welsh Assembly – Strategy for Older People in Wales leaflet         Noted

·        Welsh Assembly – Consultation of proposals to provide additional protection for recreational open space.                                      Noted

 

·        G Butler Consultancy – Offering a website.               Not required.

·        Martin Caton – Climate change leaflet                           Noted

·        Welsh Assembly – A Shared Responsibility policy statement       Noted

·        Health Challenge Wales – leaflet                                 Noted

 

·        The City and County of Swansea Planning Dept – letters advising:

     
Application no’s   2006/2636               Greenways           Refuse
                        2007/0107            The Bungalow, Eynons Ford Lane,                                                                             Reynoldston         Approve

2006/1239            Greenways                                  Approve

2006/2167            Penrice Home Farmhouse              Approve

07/311:            Planning.

Application no:                   2007/0412

Application Site:                Bank Farm Leisure Park and Caravan Site, Horton

Proposal:                                Tarmac Tennis Court enclosed by plastic covered chain link fencing 2.75M high.

 

Council decided to support this application- no objection

 

Application no:                   2007/0645

Application Site:                Field no 7700, Bank Farm, Horton. 

Proposal:                                Caravan Rally, approx 50 units

 

Cllr I Williams declared an interest in this item and did not speak or vote.

 

Council decided  - no objection

Application no:                   2007/0514

Application Site:                As above

Proposal:                                Form a new garden Courtyard with subterranean garden room & single story home study extension to main house linked by covered walkway.

 

Council decided to support this application- no objection

 

07/312:            Rural Swansea Local Action Group

Council decided to defer this item – Agenda next meeting

 

07/313:            Bench at Oxwich

Cllr G Evans had made enquiries regarding ownership of the land where the bench was to be sited.  He advised that there was a fence in the wooded area and all land below the lime kiln was owned by Mike O’Kelly and all land above was owned by the  Bathurst Estate.

The positioning of the bench was discussed including the safety aspect.  Cllr T Methuen-Campbell would enquire further with Mr Fuge.                                                    TMC

07/314:            Matters Outstanding.

 

A newsletter / A5 size local directory was discussed.  Cllr I Williams advised that due to the Internet paper advertising was not worth the cost.  Jan Ellis was requested to make a mock up of a brief leaflet.

 

Cllr A Glass advised Members that he had met with Mark Mead of Greenways Holiday Park and that Mr Mead had felt disenchanted with the negative response he felt when he attended meetings with the public.  Mr Mead had tried to improve things for residents and had closed the bar for two years.  Mr Mead advised that he would like to replace the touring caravans with chalets.   Councillors were fully in favour of continuing to communicate with

Mr Mead and agreed that he had a right to carry out his business, however it was felt that he should have arranged to meet with members of the public prior to any applications so that their respect could be earned, and any worries they may have, discussed.  

 

Meeting with the Planning Department  - Cllr A Glass to arrange a meeting with Margaret Weston in order to discuss Greenways.                                                                              AG

 

Cllr G Davies had received a complaint regarding a large 12 berth chalet that had been erected in a garden- Council advised that this should go directly to the Planning Department, The City and County of Swansea.

 

07/309  Financial cont…

Council called this part of the meeting in ‘camera’ due to the personal information of the Clerks terms and conditions of employment to be discussed.  The public were asked to leave for this part of the meeting.

 

Meeting ended 10.00pm