Minutes of the Penrice Community Council held on Wednesday 14th March 2007

at Oxwich and Penrice Youth Hall at 7.30pm.


 

 

Members Present:                      Councillor A Glass – Chairman       

                                           Councillor E Wakeford

                                           Councillor G Davies

                                           Councillor A Oliver

 

 

07/293:            Apologies for absence

Councillors B.  Richards, J. Hilliard, G. Evans and I. Williams

 

07/294:            Declarations of Interest

Councillor G.  Davies declared a personal interest in Greenways Holiday Park did not speak or vote during this item and withdrew from the meeting.

 

07/295:             Minutes of the meeting held on Tuesday 13th February 2007.

The minutes of the meeting were agreed to be a true and accurate record

 

Proposed:  Cllr E Wakeford                             Seconded:   Cllr A Glass.

 

07/296:            Matters Arising.

07/283 (c)            Mrs E John, the former Clerk had amended her offer to £230 for just the pc without the printer.  The Chairman had been advised that a printer offer at the Tesco store may be available for £30 approximately.  Council decided that the Clerk could buy a new one, which would have a guarantee, if this offer was still available and to accept Mrs E John original offer £250 for pc and printer.

 

07/283 (d)            Council discussed and considered what information should be on the poster.  A leaflet drop or newsletter/ booklet could be produced containing more in depth information and details.

Council decided to accept the poster as presented by Jan Ellis to be printed by

Cllr G Davies.                                                                                                   GD

Councillors all agreed to speak to local businesses to measure level of interest in involvement with a leaflet and/or poster produced by Penrice CC.    

 

07/289 Notice board – Clerk to check if covered by CC Insurance.                             SC

 

07/292  (b)  Bench at Oxwich Location            Agenda next Meeting

 

Cllr A Oliver left the meeting 8.05pm

 

07/292 (a)  The Chair to contact Greenways regarding the traffic not stopping at the stop sign.                                                                                                                          AG

                                                 

07/297:            County Councillor R. Lewis.

 

No Report

 

 

 

07/298:            Community Councils.

 

No Report

 

07/299:            Financial.

 

a)                     Accounts for payment @ 14th March 2007.

 

                                      cheque no                          amount            VAT          Total
 

E John – Clerk (P & E )            305                              166.70             0            166.70

 

 

b)                     Balance as @ 14th March 2007.

 

Balance    £7862.58

 

Council were advised that E John was waiting for Cllr A Oliver to sign off the accounts and they will then be passed to the new Clerk Mrs S Caswell.                                             AO

 

 

07/300:            Correspondence.

 

  • ~E Mail acknowledgement from Edwina Hart in response to letter regarding the widespread disquiet of residents of Oxwich with BT. - Noted
  • Wales Audit Office ~ Change to appointment of External Auditor - Noted
  • RNID  -  Letter regarding a loop system for the hard of hearing. Cllr G Davies to look into the information for Horton Hall                                                                  GD
  • City and County of Swansea letter regarding sporting activities and events that Community Groups could offer with the support of the Council.  Cllr G Davies would pass to the Penrice Youth Hall.                                                                                       GD
  • City and County of Swansea – Precept payments amounts and dates – noted.
  • City and County of Swansea – Notification that Planning Application 2006/2136 Caravan rally at Bank Farm, Horton has been withdrawn – noted.

 

07/301:            Planning.

 

Application no 2006/2136 – withdrawn.

 

07/302:            Matters Outstanding.

 

Greenways Holiday Park – Cllr G Davies declared a personal  interest. Cllr A Glass proposed that Standing Orders were suspended, seconded Cllr E Wakeford. 

Cllr G Davies withdrew from the meeting.

Cllr G Davies re-joined the meeting and the Standing Orders were re-instated. 

 

Environment Agency Wales – The Tawe, Loughor and Gower Cams Consultation Document CD was passed to Cllr E Wakeford.

 

 

07/302:            Matters Outstanding cont….

 

Flooding in the village of Oxwich – Cllr A Glass reported that the old craft shop had sewage in the sink due to a non-return valve failing during the floods.  The garden was also contaminated.  Also at the bus stop in the village, the smell of sewage had been recognised.  Welsh Water had advised that the problems would be solved by 2009 and they had discussed the renewal of the sewage system.  Cllr A Glass was still trying to obtain further information and a confirmed date from Welsh Water.                                                                                                       AG

 

Snow – Cllr A Oliver had to request that the gritter lorry went up the hill to Oxwich Green.  Clerk to write a letter of thanks to the City and County of Swansea, but advising that the hill to Oxwich Green was nearly missed out.                                                                                SC

 

It was suggested that modern technology should be brought into meetings and that paper and ‘word of mouth’ was not working.  Councillors explained that Cllr G Evans did not own a PC, which necessitated paper information obtaining minutes and agendas.

 

The Web site and the number of hits it was receiving were discussed.

 

The chairman had received a resignation letter from Cllr J Hilliard.  The Clerk to advertise the position in Horton.                                                                                    SC

 

The agenda was discussed.  Cllr G Davies suggested that Cllrs discussed items for the agenda prior to it being drawn up.  Cllr A Glass advised that if any Cllr wished for any item to be placed on the agenda to contact the Clerk at least a week and a half prior to the meeting to give the clerk time to include requested item.  Standing Orders would govern the agenda items, Clerk to check.                                                                                                             SC

 

Meeting ended 9.30pm